Ensuring workplace safety is crucial for every business in New Zealand. The Health and Safety at Work Act 2025 builds on previous regulations to strengthen workplace protections, clarify responsibilities, and improve risk management.
Whether you’re an employer, employee, or contractor, understanding the Health and Safety at Work Act 2025 is essential to fostering a safe work environment.
This guide explains the key provisions, responsibilities, risk management requirements, and reporting obligations outlined in the updated Health and Safety at Work Act 2025 and what they mean for your business.
What is the Health and Safety at Work Act 2025?
The Health and Safety at Work Act 2025 (HSWA 2025) replaces and refines previous legislation to better protect workers. It aligns with international best practices and builds on lessons learned from the past decade of workplace safety enforcement.
Key Objectives of the Health and Safety at Work Act 2025
The updated act aims to:
Reduce workplace injuries and fatalities – Strengthens employer responsibilities to prevent workplace harm.
Increase worker engagement – Encourages employees to participate in health and safety initiatives.
Enhance risk management – Requires businesses to proactively identify and mitigate risks.
Strengthen compliance measures – Introduces more stringent penalties for non-compliance.
Who Does the Health and Safety at Work Act 2025 Apply To?
The Health and Safety at Work Act 2025 applies to all New Zealand businesses, including:
Employers – Responsible for providing a safe working environment.
Employees – Required to follow safety protocols and report hazards.
Contractors and Subcontractors – Must comply with safety regulations and work in collaboration with other parties on-site.
Self-Employed Workers – Expected to follow health and safety best practices.
Visitors to Worksites – Businesses must ensure the safety of clients, suppliers, and guests.
Key Responsibilities Under the Health and Safety at Work Act 2025
Employer Responsibilities in the Health and Safety at Work Act 2025
Employers (PCBUs – Persons Conducting a Business or Undertaking) must:
Identify workplace hazards and eliminate risks – Regular risk assessments are required to prevent workplace incidents.
Provide training and supervision – Employees must be trained in safe work procedures.
Implement health and safety policies – Businesses must have a clear and documented safety framework.
Ensure workers have access to protective equipment (PPE) – Employers must supply and maintain necessary safety gear.
Engage with workers on safety matters – Employees should be actively involved in health and safety discussions.
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Contact Us TodayEmployee Responsibilities in the Health and Safety at Work Act 2025
Employees must:
Follow workplace health and safety rules – Compliance with procedures helps maintain a safe work environment.
Report hazards and unsafe conditions – Early intervention prevents workplace injuries.
Use PPE correctly – Employees should wear and maintain their safety gear properly.
Engage in safety training – Ongoing education ensures workers stay informed on safety practices.
Contractors and Subcontractors in the Health and Safety at Work Act 2025
Contractors and subcontractors must:
Adhere to the same safety requirements as employees – Compliance with safety regulations is mandatory.
Coordinate with site managers – Clear communication prevents accidents.
Ensure equipment meets safety standards – Machinery and tools should be properly maintained.
Risk Management Under the Health and Safety at Work Act 2025
Effective risk management is a fundamental component of Health and Safety at Work Act 2025 compliance. Businesses must:
1. Identify and Assess Workplace Hazards
Conduct regular risk assessments to detect potential hazards.
Consider physical, chemical, ergonomic, and psychosocial risks in every evaluation.
2. Implement Hazard Controls
Eliminate risks where possible – Remove hazards entirely if practical.
Reduce risks through control measures – Introduce barriers, safety protocols, and PPE to minimise exposure.
3. Monitor and Review Safety Measures
Regularly audit workplace safety procedures to ensure effectiveness.
Encourage employee feedback to improve safety measures continuously.
Incident Reporting and Investigation in the Health and Safety at Work Act 2025
Reporting Requirements Under the Health and Safety at Work Act 2025
Employers must:
Report serious workplace incidents within 24 hours – This includes fatalities, serious injuries, and dangerous near-misses.
Maintain records of all minor incidents and hazards – Tracking small issues helps prevent larger accidents.
Conducting Workplace Safety Investigations
Determine root causes – Identify what led to the incident.
Implement corrective actions – Adjust policies, procedures, or training to prevent recurrence.
Engage workers in discussions – Employees should contribute to improving safety protocols.
Penalties for Non-Compliance with the Health and Safety at Work Act 2025
Failure to comply with the Health and Safety at Work Act 2025 can result in:
Financial penalties – Increased fines for businesses that fail to meet safety requirements.
Business restrictions – Non-compliant companies may face operational restrictions.
Legal action – Individuals and organisations may be prosecuted for serious violations.
Businesses must prioritise compliance to avoid financial and legal repercussions while fostering a safer workplace.
How to Ensure Compliance with the Health and Safety at Work Act 2025
1. Conduct Regular Safety Audits
Evaluate workplace risks, training programs, and safety policies periodically.
2. Train and Engage Employees
Provide frequent safety training to keep employees informed on best practices.
Encourage open communication about workplace risks and hazards.
3. Develop a Strong Safety Culture
Foster a workplace where safety is prioritised at all levels.
Reward employees for active participation in health and safety initiatives.
4. Partner with a Workplace Safety Professional
Seek guidance from certified health and safety professionals to ensure compliance.
Conclusion: Embracing the Health and Safety at Work Act 2025
he Health and Safety at Work Act 2025 reinforces New Zealand’s commitment to workplace safety. By prioritising risk management, compliance, and employee engagement, businesses can create safer, more productive environments.
Adhering to the Health and Safety at Work Act 2025 is more than legal compliance—it’s a commitment to protecting workers and fostering a safety-first workplace culture.
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