Implementing ISO 45001: A Guide
Adopting ISO 45001 can be a game-changer for organisations in New Zealand looking to enhance workplace safety and compliance. This internationally recognised standard provides a robust framework for managing occupational health and safety (OHS) risks, helping to ensure organisations not only meet but often exceed legal obligations.
In this blog, we’ll explore the key stages of implementation, common challenges, and strategies for continuous improvement.
If you’re ready to transform your organisation’s approach to health and safety, Advanced Safety can guide you through every step of the journey.
From medium enterprises to national organisations, our tailored services are designed to help businesses thrive.
Steps to Implement ISO 45001
Gain the Support of Business Leadership
Conduct a Gap Analysis
Prepare Certification Documentation
Develop a Management System
Engage Employees and Train Staff
Integrate and Implement the System
Perform Internal Audits
Undergo External Audits and Certification
Ensure Continuous Improvement
Gain the Support of Business Leadership
Leadership commitment is critical to the success of ISO 45001 implementation. Secure buy-in from top management by highlighting the benefits of the standard, including improved safety culture, legal compliance, and cost savings.
Ensure leaders actively champion the process to drive engagement across the organisation.
Conduct a Gap Analysis
Assess your current OHS practices against ISO 45001 requirements. This process identifies gaps in compliance and highlights areas needing improvement. It provides a clear roadmap for what’s required to align with the standard.
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Prepare Certification Documentation
Create concise, clear documentation that outlines your compliance objectives, policies, and procedures. Ensure these align with ISO 45001 standards and New Zealand’s legal requirements, particularly the Health and Safety at Work Act 2015.
Develop a Management System
Design or adapt an Occupational Health and Safety Management System (OHSMS) to meet ISO 45001 requirements. Include processes for identifying, assessing, and managing risks and opportunities related to workplace safety. Tailor the system to your organisation's specific needs.
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Engage Employees and Train Staff
Successful implementation relies on worker involvement. Train employees on their roles in maintaining the OHSMS and encourage participation in identifying hazards and improving processes. Use workshops, e-learning, or on-site training to build awareness and competency.
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Integrate and Implement the System
Integrate the OHSMS into daily operations. Allocate resources, including infrastructure and trained personnel, to ensure smooth implementation. Foster a culture of safety by making it a priority at every level of the organisation.
Perform Internal Audits
Regularly conduct internal audits to evaluate the effectiveness of the system. Use these findings to make necessary adjustments, ensuring the OHSMS aligns with ISO 45001 requirements and organisational goals.
Pro tip: Internal audits are not the same as inspections
Internal audits focus on evaluating the effectiveness of management systems and processes, while inspections are task-based checks to identify immediate hazards and ensure compliance with safety procedures on the ground.
Advanced Safety can provide audits on your behalf.
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Undergo External Audits and Certification
Engage a JASANZ-accredited conformity assessment body to perform external audits. Address any non-conformities identified during the audit to achieve certification.
This step validates your commitment to OHS excellence and compliance.
Ensure Continuous Improvement
ISO 45001 isn’t a one-time achievement; it’s an ongoing process. Regularly review and update your OHSMS to adapt to changes in legislation, industry standards, and organisational needs.
Use performance indicators, audits, and employee feedback to drive continuous improvement.
Conclusion: Unlocking the Benefits of ISO 45001
ISO 45001 provides a transformative framework for improving workplace safety, enhancing operational efficiency, and building a culture of continuous improvement. By following a structured implementation process and leveraging the expertise of a partner like Advanced Safety, your organisation can achieve compliance, reduce risks, and demonstrate a strong commitment to health and safety.
At Advanced Safety, we specialise in guiding businesses of all sizes through the ISO 45001 journey. Whether you’re starting fresh or enhancing an existing system, our tailored solutions ensure success at every step.
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